Job Information Senior Secretary
Job Type Contract
Category Administrative
Job Status
Start Publishing 14-06-2021
Stop Publishing 26-06-2021
Description
Division: 
Human Resource Management & Development Unit
 
Description: 

Applications are invited from suitably qualified candidates to fill the following position within the Human Resource Management & Development Unit, at the National Land Agency.

SENIOR SECRETARY- (TEMPORARY)

One (1) year and five (5) Months

Job Purpose

To provide effective and efficient administrative and secretarial assistance to the Manager.

Key Outputs

  • Correspondence processed
  • Schedules of manager monitored
  • Minutes/manuscripts reproduced
  • Reports prepared
  • Records management system maintained
  • Stationery monitored

Key Responsibilities:

  • Typing  and preparing correspondence, reports and other documents
  • Accurately reproducing manuscripts and briefs prepared by the Manager
  • Taking dictation and reproducing notes into a final product
  • Establishing and maintaining an effective records information and management system that allows for security, easy access and  retrieval of information/documents
  • Processing incoming and outgoing correspondence and ensuring that all matters are routed to the Manager or other relevant persons for attention
  • Establishing and maintaining effective liaisons with the Manager and other personnel internally and externally in order to facilitate the smooth flow of communication
  • Arranging meetings on behalf of the Manager
  • Attending meetings and preparing minutes
  • Scheduling  routine and special appointments for the Manager
  • Monitoring stationery and other miscellaneous items used in the Branch

Performance Indicators

  • Letters and other correspondence are consistently error free and delivered in time specified
  • Engagements for the Manager are accurately logged and reminders provided in a timely  manner
  • Records are professionally and safely filed and easily retrieved
  • Stationery is supplied to the Branch using the reorder-point approach
  • Confidentiality and integrity are maintained in the execution of duties

Required Competencies/Skills:

The post-holder should be able to demonstrate:

  • High level of confidentiality
  • Excellent interpersonal skills
  • Excellent oral and written communication skills
  • Sound time management skills
  • Sound work ethics
  • Ability to work on own initiative and under pressure
  • Typing/word processing speed of at least 50 words per minute
  • Excellent shorthand/note making skills
  • Excellent computer skills i.e. proficiency in the use of MS Office applications including MS Word and MS Excel

Minimum Required Qualifications and Experience

  • A  Certificate in Administrative Management – Level 2
  • Four (4)  CXC/GCE O’Level subjects  including English Language
  • Graduate of a recognized Secretarial Institution
  • Three (3) years related working experience

Remuneration Package  :- Salary Range : $1,166,538.00- $1,247,093.00 p.a

A letter of application accompanied by a Résumé should be submitted no later than June 25, 2021 to jobapplications@nla.gov.jm for the attention of:

The Director, Human Resource Management & Development

National Land Agency

8 Ardenne Road

Kingston 10

We appreciate all responses but only short-listed applicants will be contacted.

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