Job Information Executive Secretary
Job Type Full-time
Category Administrative
Job Status
Start Publishing 14-06-2021
Stop Publishing 26-06-2021
Description
Division: 
Human Resource Management & Development Unit
Job Description: 

Applications are invited from suitably qualified candidates to fill the following position within the Human Resource Management & Development Unit, at the National Land Agency.

EXECUTIVE SECRETARY- (NOT VACANT)

Job Purpose

Under the general direction of the Director, Human Resource Management & Development, the Executive Secretary is required to provide effective and efficient secretarial and administrative support in order to improve and ensure timely delivery of service.

Key Responsibility Areas:

Technical/ Professional Responsibilities

  • Performs stenographic duties for the production of letters, memoranda, minutes and other official documents
  • Monitors all inquiries directed to the office and provide where possible necessary advice or information required by clients
  • Liaises as necessary between the Manager and the other staff for dissemination of information and instructions
  • Assists to prepare and collate various reports and documents produced by the Unit
  • Provides necessary logistic support in arranging meetings, seminars and fora by arranging venues, informing attendees, and other related activities
  • Establishes and maintains a records management system/procedure for the Unit
  • Performs follow ups to secure timely response from internal and external entities in respect to letters and memoranda emanating from the Unit
  • Prepares draft responses, letters, memoranda, reports and notes of meetings
  • Monitoring stationery and other miscellaneous items used in the office

Other Responsibilities

  • Performs other related duties assigned from time to time by the Manager.

Required Competencies:

  • Excellent communication skills.
  • Team-oriented with excellent interpersonal skills.
  • Confidential
  • Excellent administrative and secretarial skills
  • Proficiency in the use of Microsoft Office Suite
  • Proficiency in typing (50-55 words per minute)
  • Knowledge of basic office management and records management
  • Ability to interact with individuals from diverse cultural backgrounds 

Minimum Required Education and experience

  • Successful completion of the Certificate in Administrative Management Level – 3
  • Four (4) CXC/GCE O’Level including English Language
  • Graduate of an accredited Secretarial School
  • Five (5)  years related working experience
  • Excellent computer skills: proficiency in the use of MS Office applications including MS Word and MS Excel
  • CPS/CAP designation would be an asset

Remuneration Package:

Salary Range: $1,493,340.00 - $1,608,301.00 p.a.

A letter of application accompanied by a Résumé should be submitted no later than June 25, 2021 to jobapplications@nla.gov.jm for the attention of:

The Director, Human Resource Management & Development

National Land Agency

8 Ardenne Road

Kingston 10

We appreciate all responses but only short-listed applicants will be contacted.

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